Will 2014

Admission Policy And Procedure

These procedures serve to ensure that:

  • Criteria are clear, fair and objective
  • The admission arrangements contribute to raising standards
  • Parents have easy access to helpful information
  • Admissions procedures take account of learning difficulties and/ or disabilities

General

There are two ways in which parents may apply for a place at Gad’s Hill. Most applicants join the school via the main entry points at Nursery (Pre-School), Year 6, or Year 7 (Senior School). Entry at these ages involves a large number of applicants and therefore the admissions process for each is quite detailed and is described below. The second means of entry that, of casual admission to any year group, will depend on there being vacancies and therefore will be a more ad-hoc process.

Applications Procedure

  • Parents wishing to consider the school for their child should first contact the school to request a prospectus and application pack.
  • The school holds several open days and evenings each year to give interested parents the opportunity to see the school. Prospective pupils and their parents are welcome to visit the school at any time by prior appointment.
  • Parents interested in applying for a place should complete a registration form and send this to the school and pay the appropriate registration fee. The registration fee is a nonreturnable charge to cover the administration costs in processing the application. Once registered the child will be placed on the school’s waiting list.
  • The pupil and their parents will be offered the opportunity to visit the school and meet with the Headmaster for a tour and informal interview.
  • Assessment of the pupil’s ability, potential and suitability will take place by interview, entrance examination and/or taster day. A taster day enables the child to attend school for the day and gives him/her the opportunity to judge for him/herself whether the school is suitable and for the school to assess the general aptitude of the child and whether any extra support is required to cater for learning difficulties and/or disabilities.
  • Providing both the school and the applicant wish to proceed then an offer of a place will be made in writing. The parents will then be required to read the accompanying terms and conditions of entry before signing the acceptance form (which is a legally binding contract) and to return this to the school together with a deposit before a place is guaranteed.
  • A deposit is held against a child not taking up their place or defaulting school fees in which case it will be forfeited. Otherwise it is returned to parents when the child leaves the school. Full details regarding deposits are explained in the school’s standard terms and conditions, which are available upon request.
  • Potential pupils who have a grievance or complaint in relation to the admissions process may use the schools grievance complaint procedures.

Admission Criteria

Children will be offered a place providing they meet the school’s standards with regard to the following admission criteria:

  • Ability: An assessment of the child’s academic ability or attainment in comparison with his/her age cohort. This is measured by teacher assessment and/or by examination.
  • Potential: A measure of the child’s ability to make academic progress in relation to his/her current ability. This is measured by interview, teacher assessment and/or examination or school reports.
  • Suitability: A measure of the child’s enthusiasm, behaviour, work ethic, willingness to learn and general conduct. This is done through interview, previous school report and/or by teacher assessment.

Casual Admissions Procedures

Children may apply for admission to the school at any time and for any age group. If there are vacancies then their application will proceed. If there are no vacancies then they will be placed on the waiting list. When a vacancy does arise parents on the waiting list will be contacted in the following order:

  • Sibling candidates
  • Date order of registration

The child will be assessed and providing he/she meets the schools admission criteria will be offered a place. If he/she does not meet the criteria then the next candidate on the list will be invited forward and so on.

Group Admission Procedures

There are three key entry stages at the school. These are Nursery (KN), Year 6 (Removes) and Year 7 (Shell). These age groups attract a large number of applications and therefore the admission arrangements are more detailed and formalised.

KN Nursery (Pre-School)

Children commence nursery education in the September prior to their fourth birthday. Their education at this stage may be part time but it is recommended that they attend 5 sessions per week to ensure sufficient curriculum material is covered. Fees are payable per session (details of current fees are available from the school office). Parents may register their child at any time from birth up until the start of the academic year of entry.

About eight months prior to admission, the parents of those children who have registered will be invited to visit the school to enable the children to be assessed. Places are then allocated according to the assessment criteria in relation to ability, potential and suitability.

Parents who apply after that time will be asked to register and to visit the school for assessment and interview providing there are still places available.

The criteria for selection will be:

  • Interview and assessment
  • Sibling
  • Date of application

Notes: Once the school has made an offer and the parents have signed and returned the acceptance form and paid the required deposit their child’s place is guaranteed.

It is not unusual for the Nursery to be “full” and no further places available six months or so prior to admission

KR Reception

Children commence their formal, full-time education at this stage and join the reception class in the September before their fifth birthday. There are a maximum of 20 places available and parents may apply for registration at anytime from birth up until the start of the autumn term of entry. Parents who apply for entry directly into the Reception class must accept that existing Nursery pupils have priority over external candidates in selection for the Reception class.

Children in the existing Nursery class (KN) will normally proceed automatically into KR. If there are places available the external candidates who meet the school’s admission criteria will then be offered a place in the Reception class and asked to confirm their acceptance by a published cut-off date. Places are then allocated on a first come first served basis up to that date.

Pupils who are not existing Nursery pupils will be invited for a taster/ assessment session if there are still places available. Should the places available become oversubscribed at any time in the process, the criteria for selection will be:

  • Taster / Assessment
  • Sibling
  • Date of application

Notes: Once the school has made an offer and the parents have signed and returned the acceptance form and paid the required deposit their child’s place is guaranteed.

It is not unusual for the Reception class to be oversubscribed by existing nursery pupils.

Year 6 (Junior School entry)

There are a maximum of 40 places available, with two forms of up to approximately 20 pupils. Parents may apply for admission at any time. Criteria for entry are:

  • Interview / assessment
  • Entrance examination
  • Current Year 5 pupil
  • Sibling of existing pupil
  • Date of application

In late Autumn/early Spring those potential pupils who are already registered to join the school in Year 6 the following September will be invited to attend the school for assessment.

At the conclusion of the assessment those candidates who have met the school’s assessment criteria will receive an offer to take up a Year 6 place. Their parents will be asked to confirm their intentions by a published cut-off date. Those pupils who are not selected for entry will be informed and advised to apply to other schools.

Some potential pupils who narrowly miss the selection criteria will be placed on a waiting list and will be offered a place if a candidate who has been offered a place drops out of the selection process or who does not confirm acceptance by the published deadline.

Notes: Once the school has made an offer and the parents have signed and returned the acceptance form and paid the required deposit their child’s place is guaranteed. It is not unusual for the Remove (Year 6) classes to be oversubscribed.

Year 7 (Senior School entry)

There are a maximum of 60 places available with three forms of up to approximately 20 pupils. Parents must apply for admission before the entrance examinations which usually take place in early November.

Dates are published by the school office. Criteria for entry are:

  • Interview / assessment
  • Entrance examination
  • Current Year 6 pupil
  • Sibling of existing pupil
  • Date of application

In late Autumn, those potential pupils who are already registered to join the school in Year 7 the following September will be invited to attend the school for the entrance examinations and assessment. At the conclusion of this process, those candidates who have met the school’s assessment criteria will receive an offer to take up a Year 7 place. Their parents will be asked to confirm their intentions by a published cut-off date. Those pupils who are not selected for entry will be informed and advised to apply to other schools.

Some potential pupils who narrowly miss the selection criteria will be placed on a waiting list and will be offered a place if a candidate who has been offered a place drops out of the selection process or who does not confirm acceptance by the published deadline.

Pupils who apply for admission and register after the entrance examinations will be placed on the waiting list. Their application will then be processed in the same way as described in the Casual Admission process (above) should a successful candidate withdrawtheir application.

Notes: Once the school has made an offer and the parents have signed and returned the acceptance form and paid the required deposit their child’s place is guaranteed. It is not unusual for the Shell (Year 7) classes to be oversubscribed.